Budget Copilot
Can we actually afford this?
$75,000 across 42 attendees. Estimated spend updates live as you edit each line.
Total budget
$75,000
Estimated spend
$91,200
Committed $31,500
Actual spend
$13,300
Invoices paid to date
Remaining
-$16,200
Projected overage
Cost per attendee
$1,786
Budget ÷ headcount
Contingency remaining
$4,500
6% of total — thin for a first-year venue
Budget Watch
You're currently projected to exceed budget by $16,200.
Two things drive it. Lodging assumes individual rooms at $27,300 for two nights, and flights are estimated at $18,400 — which only sits inside this budget if Finance confirms airfare is included. If it isn't, you're actually $2,200 under and the whole picture changes.
Edit any estimate to see the effect
Categories
| Category | Estimated | Committed | Actual | Per person |
|---|---|---|---|---|
| Venue | $6,000 | $0 | $298 | |
| Lodging | $0 | $0 | $650 | |
| Flights | $13,600 | $11,200 | $438 | |
| Ground transportation | $2,100 | $0 | $100 | |
| Food & beverage | $3,000 | $0 | $233 | |
| Activities | $1,200 | $0 | $129 | |
| Facilitation | $3,500 | $0 | $83 | |
| AV / Production | $0 | $0 | $52 | |
| Gifts / Swag | $2,100 | $2,100 | $50 | |
| Miscellaneous | $0 | $0 | $31 | |
| Contingency | $0 | $0 | $107 | |
| Total | $91,200 | $31,500 | $13,300 | $2,171 |