Company Retreat

Acme Company Retreat

October 14–16 · Charlottesville, VA · 42 attendees · Dana Whitfield, Chief of Staff

Days to go

Planning window is comfortable

Budget

$75,000

$91,200 projected

Per attendee

$1,786

Before contingency

Offsite readiness

67%

Ranked by what unblocks the most, not by date

Your Next Moves

Five things stand between you and a plan that holds. Everything else can wait.

1
Finalize your venue
Due in 4 days
Your hotel block, dinner reservations, ground transportation and activity booking all depend on this. Both holds expire Friday.
Open decision
2
Confirm whether airfare is included in your budget
Blocking Budget
This changes your available venue and experience budget by approximately $18,000. Everything downstream of budget is guessing until you answer it.
Open budget
3
Send the attendee information form
Send Form
You still need dietary restrictions, accessibility needs and departure cities for 11 people. Restaurants need final counts 14 days out.
Open attendees
4
Decide if leadership gets private working time
Blocking Agenda
If yes, six people arrive a half day early and that changes lodging, flights and the Day 1 agenda.
Open agenda
5
Create a rain plan for Thursday afternoon
Due in 12 days
Your only outdoor activity has no backup and mid-October in Virginia averages nine rain days.
Run preflight